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Guide

Place a document (PDF) in a scene

You want to show a document, such as a notice or a menu.

5 min readUpdated Oct 30, 2026As Markdown
For
Anyone who designs a scene.
Prerequisite
the permission to edit this scene and a document (PDF, Word, PowerPoint, or Excel) in the library.
Where in the portal
Scenes › open a scene › Insert and settings bar › Media
On this page

A document from your library goes straight into a scene: one page, several pages in turn, or two side by side. Word, PowerPoint, and Excel files work the same way, because the library turns them into a PDF when you upload them. So notices, flyers, and menus reach the displays without a detour through an image editor.

Steps

  1. In the bar, open the Media area. Under All or Documents, your documents sit next to images and videos.
  2. Click the document. It appears as a Document widget in the Page template, upright like a sheet of paper, centered on the stage.
  3. Open the settings window with the gear icon Settings. In the Content tab, File names the document with its format and page count, such as “12 pages · from the library”. Other file lets you choose a different one.
  4. Under Pages, all pages appear as thumbnails. Without your selection, the widget shows all pages except blank ones. A click on a page removes it or adds it. All except blank restores the default.
  5. In the Playback tab, choose how the pages appear under Show and how a page sits in the frame under Fit page.
  6. In the Appearance tab, choose the Surface behind the pages. Apply writes everything into the scene.

The settings

Field Choice What it does
Show One page, In sequence, Two side by side One page stays still. In sequence cycles through the chosen pages, and fine lines at the bottom edge show the position. Two side by side shows double pages, and “Pages 2–3 of 6” appears at the bottom right.
Change every 5 s, 10 s, 20 s, 30 s How long a page stays. All displays with the same scene show the same page at the same time. The field is missing for One page.
Fit page Whole page, Fill width, Fill frame The whole page fits into the frame, or it fills the width, aligned to the top, or it covers the whole frame. What reaches beyond the frame is not visible.
Surface Dark, Light, Transparent, Brand, Custom The surface around the pages. Transparent lets the scene's background show through. Brand takes a color of your brand, Custom a color you choose.
Corners Rounded, Sharp The corners of the widget.

All pages sit in the same box, sized by the first page shown. A later page with another shape is fitted into it, so the frame doesn't jump with every change. With One page, Pages lets you choose only one page. A click on a page keeps only that one, and First page discards your choice.

The templates Page (upright), Double page, and Full screen (both landscape) only set the shape. If the frame is too narrow for two pages, the widget shows one page, and the settings window says so below the preview.

What happens to a document

The library prepares each page as an image, the first 50 pages of a document. The displays receive these page images, not the file, so every device shows the same pages the same way, even without a network. While the pages are being prepared, the surface stays still at the display. If the document comes from a place such as OneDrive and you change it there, all scenes with it show the new pages (Files from OneDrive). If you chose pages and the new version has a different page count, the scene reports “Document page count changed” under Integrity issues. Then choose the pages again.

Check the result

The stage shows the chosen pages in the frame. Preview shows how the pages change over time, the way the display will show them.

If something goes wrong

What you see Why What you do
The widget stays empty, and the editor says “No document chosen yet” The widget has no file. Choose a document in the settings under File.
The editor says “The pages of this document are not ready yet” The pages are still being prepared, or processing failed. Wait a moment. If the document shows Error in the library, the details name the cause and the next step, see When processing fails.
Pages are missing at the end The document has more than 50 pages, and the details say “First 50 of 150 pages”. Save the pages you want as a separate document and upload it.
A piece of the page is missing at the edge, and below the preview it says “Hidden in this frame: Fit page.” Fill width or Fill frame cuts off what reaches beyond the frame. Choose Whole page or make the frame larger on the stage.
With One page, a different page shows than you expected Pages you chose earlier stay saved, and the first of them shows. Click the page you want under Pages, or choose First page.
5 min readUpdated Oct 30, 2026As Markdown

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